For contractors
Jobsite photo documentation
Your crew already takes the photos. The question is whether they end up as a record that defends you and paperwork that files itself — or as four thousand images in a phone nobody can search.
Most jobsite photos are taken and then lost
Ask any remodeler where the photos from a job two years ago are and you will get the same answer: somewhere. A group text, a personal camera roll, a shared drive folder named after a street. They were taken conscientiously and they are now unusable, which is the same thing as never having taken them — right up until a warranty claim, a chargeback or a disagreement over what the scope was.
Documentation only counts if it is findable, attributable and complete. That means the photo has to arrive attached to the right job, carrying when and where it was taken, from every person on the crew — not just the one who remembered.
Getting the photos in, from everyone
Photos come in from the web app or from either mobile app, and they land on the job they belong to with their time and location already attached. Crew members upload through their own photo links, so nobody needs a training session to contribute.
The thing that actually decides whether documentation is complete is pricing, and it is worth being blunt about it: crew seats are unlimited and free. The moment a seat costs money somebody decides the third guy does not need one, and the record grows a hole on exactly the day it mattered. Supervisr is priced on usage, not headcount, so you put the whole crew in. That is the core of how it differs from a per-user photo app.
Already running CompanyCam? Connect the account and those photos flow in too. Your crew does not have to change a habit mid-season for the documentation to start working.
Photos are checked on the way in
This is where a jobsite photo stops being a file and starts being evidence. Once the job's scope is signed, each one is checked against the standards for its trade — flags for what needs a human decision, notes for what was done right — and the flag reaches whoever owns that job while the crew is still on site. The QA engine and how it grades a photo is a topic of its own, but the documentation consequence is simple: your archive is not a pile of photos, it is a pile of graded photos.
What the record turns into
- Client reports— assembled from the job's checked photos in one tap, and shared from your own phone and your own number. Nothing reaches your customer unless you send it.
- Closeout evidence that stays with the job. When a claim lands eighteen months later, the before, during and after are already in order.
- Time-lapse of the job, built from the same photos, with no extra capture step.
- Showcases and marketing — posts, reels, review requests and Google Business posts drafted from work the QA engine already checked. You approve every one.
- Home-era context on reports for pre-2000 homes, handled tastefully and never in hazard language.
And the paperwork it fills in
Because everything hangs off the job the photos landed on, the rest of the back office stops being separate data entry. Scheduling runs on a crews-by-days board with daily crew texts that send themselves. Bids and change orders go out and come back e-signed. Work orders and purchase orders generate from the job with scope and pay rates already in place. Receipts get captured and reconciled. Monthly financials, margins and commissions report themselves, with Excel export in your paste order. The full list is on the features page, and all of it is live today and included in every plan.
What it looks like on a real job
A Denver flooring shop put its crews on Supervisr in June and connected the CompanyCam account it already used. Since then more than five thousand photos have landed on more than a hundred projects without anyone in the office filing a single one — each with its time and location, each attributed to the crew member who took it, each reviewed on the way in.
A second company, 38 crews across one territory, uses the same record in the other direction. Work orders go out to the crew with the scope and the pay already on them, the crew's photos come back onto the same job, and the closeout report assembles itself from the ones the review checked. The documentation is a by-product of running the job, which is the only way it ever stays complete.
Questions contractors ask
What should jobsite photo documentation include?
Before, during and after of every area touched. The substrate before it is covered — subfloor, deck, wall cavity, membrane — because that is the photo nobody can take later. Anything the customer supplied. And the finished work from the angles a customer will actually look at. Each photo needs a job, a time, a location and a person attached to it; without those it is a picture, not documentation.
Do jobsite photos need time and location stamps?
If they are going to defend you, yes. A stamp is what turns a photo into a record of when and where. Supervisr attaches both automatically whether the photo comes from the web app, either mobile app or a crew member's own link.
What are best practices for photo annotation on a roofing QA?
Shoot the deck before underlayment, the underlayment before shingles, every penetration and flashing path, and the ridge — in that order, so the sequence itself is the proof. Annotate what the photo cannot show on its own: the product, the fastener pattern, a measurement. Keep the annotation on the job, not in a caption on somebody's phone. Supervisr then reads each photo against roofing standards and files its flags and notes alongside.
How long should a contractor keep jobsite photos?
At least as long as your workmanship warranty plus the time a customer has to bring a contract claim in your state — which is years, not months. Storage costs nothing; a missing photo during a claim costs the claim. Supervisr keeps the record with the job for as long as the job exists.
Can I keep using CompanyCam for capture?
Yes. Connect the account and the photos flow into Supervisr for review and filing. The crew's habit does not change; what changes is that the photos become a graded record instead of a pile.
Who owns the photos?
You do. They are your account's data. Supervisr only follows up with your customers when you switch those follow-ups on, and any marketing use — a showcase, a post, a review request — happens only when you approve it.
What to do with the photos you already have
You do not need a new process to find out whether this is worth it. Pull three photos off the last job you finished — ideally one you had a callback on — and run them through the free tool. It will tell you what it sees. No signup, no card.
Try it on your own photos first.
3 free analyses. No signup, no card — see what it catches on your last job.
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